Special summit of heads of state and government of the African Union (AU) on refugees, returnees and internally displaced persons in Africa , Kampala, Uganda / 19 October – 23 October 2009
KAMPALA, Uganda, September 25, 2009/African Press Organization (APO)/ — Special summit of heads of state and government of the African Union (AU) on refugees, returnees and internally displaced persons in Africa , Kampala, Uganda / 19 October – 23 October 2009
Themes of summit
Theme: “African Union addressing the challenge of forced displacement in Africa”
Events
October 19 to 20: Session of the Executive Council
October 22 to 23: Summit of Heads of State and Government.
This Advisory Note, in word format is also available on:
www.africa-union.org
www.auspecialsummitkampala.ug
1. ACCREDITATION
Access to media facilities will be available only to accredited media representatives. Accreditation is open to bona fide journalists, broadcasters, photographers, film and television camera crews and technicians. Applications for accreditation should be made on the attached form or on photocopies made from it.
It is necessary for journalists to send their application forms (See attached accreditation form), to both the African Union Commission and to the Ugandan side (www.auspecialsummitkampala.ug) by 30 September 2009 to facilitate processing of conference badges.
Applications must be accompanied by a passport photograph not older than six months and a letter on a letterhead from your organization indicating your function. The letter should be signed by a senior executive confirming that the applicant has been assigned to cover the Special Summit of Heads of State and Government of the African Union (AU) on Refugees, Returnees and Internally Displaced Persons in Africa and should be supported by a copy of a National Press Card or equivalent identification.
The application form and the photographs shall be scanned and sent by e-mail or by mail or submitted by hand (sending photographs by fax is unacceptable).
The application, together with a photograph and the original letter, should be sent to:
Miss Yaye Nabo Séne
Division of Communication and Information
African Union Commission
Addis Ababa, Ethiopia
Tel: +251-913-4531-13 (Cellular)
+251-11 551 77 00 Ext. 236 (Office)
Fax: + 251-11- 551 12 99
E-mail: seney@africa-union.org or epsilone10@gmail.com
or
M. Molalet Tsedeke
Division of Communication and Information
African Union Commission
Addis Ababa, Ethiopia
Tel: +251-911- 630 631 (Cellular)
+251-11 551 45 55 (Office)
Fax: + 251-11- 551 12 99
E-mail: molaletT@africa-union.org ou molalet24t@yahoo.com
Please Note:
In all cases, the application form and the photographs shall be scanned and sent by mail, e-mail or be submitted by hand (sending photographs by fax is unacceptable).
Applications should reach us latest 30 September 2009.
Journalists are advised of the following procedures to facilitate entrance into the Summit:
After arrival in Kampala, journalists will need to get the official government security badge. These badges will be issued at a place to be communicated subsequently.
After the official security badge, journalists will then be eligible to be given the AU conference badge. No AU conference badge will be issued without the security badge and both badges are necessary for the meeting.
As there is usually pressure to get into the meeting halls on the actual day, journalists are advised to make sure they arrive in Kampala in good time so as to have the documentation done before the meetings start.
Journalists are also advised to send their application forms and all required documents well in advance of the deadline so that the necessary conference badges can be prepared before arrival.
It is also advisable to carry with you hard copies of all the required documents.
Any further enquiries may be directed to:
Mr Ssubi Kiwanuka
International Relations
Uganda Media Centre
36 Nile Avenue, Kampala
Tél: +256-41-423-7141/3
Cell: +256-71-219-2863
Fax: +256-41-423-7057
E-mail : mediacentre@mediacentre.go.ug ou skiwanuka@mediacentre.go.ug
Or to
Mr Mataha Twaha
Ministry of Foreign Affairs
Kampala, Uganda
Tel: +256 41 43 49 237
Mob: +256 77 25 94 096 ou +256 70 26 254
E-mail: magara@mail.com
2. CUSTOMS CLEARANCE
Accredited media personnel bringing technical equipment with them to Ethiopia will be subject to full Customs Control. Therefore, kindly send your list of equipment (two copies) together with your application for accreditation. (See attached equipment form)
Journalists should provide evidence that they are traveling to Uganda to cover the AU Summit and also be able to supply the Ugandan Customs Authorities with a detailed inventory of their equipment, including serial numbers and value.
For further details regarding customs, contact your nearest Ugnadan Diplomatic or Consular Mission.
3. MEDIA FACILITIES
Media Centers will be located at Speke Resort Munyonyo where the Summit will take place.
A general work area will be provided in the Media Center.
The work area will be equipped with work desks, which will have standard Ugandan power points (UK standard, 220-240, Three pin square plugs) where laptops and printers can be plugged in. PCs with Microsoft Windows packages plus printers (Apple-Mac compatible) will also be available.
The PC’s will provide free Internet access and will share printers.
4. Media briefings
Briefings will take place in the Media Briefing Room. Journalists will be given advance notice of the briefing time and speakers.
5. Telephones and faxes
Telephone and fax facilities will be provided on a commercial basis.
6. TELEVISION AND RADIO
Facilities for satellite feeds can be booked in advance by contacting:
Mr Ssubi Kiwanuka
International Relations
Uganda Media Centre
36 Nile Avenue, Kampala
Tél: +256-41-423-7141/3
Cell: +256-71-219-2863
Fax: +256-41-423-7057
E-mail : mediacentre@mediacentre.go.ug ou skiwanuka@mediacentre.go.ug
Those journalists who cannot make it to Kampala or who would like to get TV footage can also contact Mr. Ssubi Kiwanuka
Facilities for live transmission are available in the plenary hall during the opening and closing sessions of the Summit from October 22 to 23, 2009. Early booking for this is required. Please contact Mr. Ssubi Kiwanuka.
7. PRESS COVERAGE AND PHOTO POOLS
Opening and Closing Sessions during the meetings are open to all journalists.
8. ACCOMMODATION
Accommodation will be on self-arrangement basis. It is advisable to make your booking early to avoid last minute inconveniences.
9. ARRIVAL/FLIGHT SCHEDULE
International flights to Kampala arrive at Entebbe International Airport.
A Shuttle Bus service will be available at the Airport to take journalists to their hotels and to and from the venue.
Taxis are available from the Airport to Hotels at journalists’ own cost.
Help desk is open at Entebbe International Airport 24 hrs a day.
11. PASSPORTS AND VISAS
Members of the media from those countries exempted from visa requirements to Uganda need not apply for visas.
All other applicants must comply with the Ugandan visa requirements. (See attached visa form)
Accredited journalists will obtain a free visa at their arrival to Entebbe International Airport.
12. HEALTH REQUIREMENTS
Journalists are advised to carry an up to date International Certificate of Vaccination.
SOURCE
African Union Commission (AUC)
